Reports drawn from the record — not narrated from memory.

A Board pack written the night before is a Board pack you cannot defend.

Numbers reconstructed from screenshots are numbers a regulator will ask you to source. If the underlying records are missing, the report is fiction.

DPDP places accountability on the Data Fiduciary to demonstrate compliance on request — the Board pack is the internal artefact that reflects that record.

Reports must reconcile to the record they cite.

A Board metric that cannot be reconciled to a DSR log or a RoPA version is a slide, not a report. Reports need to be a view, not a rewrite.

• Metrics drawn live from underlying registers.
• Reconciliation report per metric on request.
• Board pack, regulator response and internal audit as separate outputs.
• Signed by the accountable officer with a version stamp.
• Exportable in PDF and Excel with source citations.

Compose, reconcile, sign, distribute.

Every report is a view over the platform's underlying records — not a separate spreadsheet.

1. 01
   Compose

   Select scope — legal entity, business unit, period.
2. 02
   Reconcile

   Metrics resolve to underlying record IDs — click through to source.
3. 03
   Review

   Named reviewer challenges each metric; comments captured on the record.
4. 04
   Sign

   Accountable officer signs; version stamped and locked.
5. 05
   Distribute

   Board pack, regulator response or auditor package exported.
6. 06
   Archive

   Superseded versions retained with change-log.

Every metric traces to its source.

Board reads a number. Auditor asks 'from where?'. The platform answers with a record ID.

Reports that hold up in a Board meeting and in a regulator inquiry.

Same numbers to Board, auditor and regulator. Same source. Same sign-off.

Sources

RoPA · DSR · Incidents · Retention

Sign-off

Accountable officer

Export

PDF · Excel